Corporate & Group Events Inquiry

◆1) Company / Organisation Details

Company / Organisation

Contact Name

Position / Title

Email Address

Phone Number

Website

Company Address

◆2) Event Overview

◆3) Venue, Capacity & Event Style

Enclosed Covered Terrace: up to 40 guests. Patio Deck & Gazebo Area: up to 70 guests.

Venue Preference

Covered Terrace Patio Deck & Gazebo Area Both Event Areas Full Property Buyout Indoor Preference Outdoor Preference Flexible

Layout / Event Style

◆4) Food, Beverage & Catering

Hidden Gem can accommodate sit-down dinners, buffet service, cocktail-style events, and catered corporate gatherings.

Estimated F&B Budget

Preferred Beverage Service

Dietary Requirements / Allergies

Menu Notes

◆5) Business & AV Requirements

Business-ready essentials are available, including projector access, presentation support, and property-wide high-speed internet.

Presentation / Meeting Notes

Brand / Signage Requirements

◆6) Event Operations & Service Needs

Event Coordination Support Catering Service Welcome Desk Seating Plan Support Name Tags / Place Cards Décor Styling Transportation Coordination

Preferred Event Flow / Agenda

Staffing Notes

Additional Vendor Information

◆7) Accommodation Requirements

No Accommodation Needed Guest Rooms Required Full Property Buyout Inquiry

Hidden Gem offers individually styled guest rooms and full-residence buyout options for executive stays, staff retreats, and hosted corporate gatherings.

Number of Overnight Guests

Number of Rooms Requested

Arrival Date

Departure Date

Preferred Check-In Time

Preferred Check-Out Time

Rooming List / Guest Notes

◆8) Billing, Approval & Notes

Approving Contact Name

Position / Title

Email Address

Phone Number

Billing Company Name

Preferred Invoicing Method

Billing Address

Deposit Deadline / Decision Timeline

Invoice Required Purchase Order Required Contract Review Required

◆9) Special Requests & Next Steps

Special Requests, Accessibility Needs, Décor Notes, Schedule Details, or Additional Information

Internal Use / Follow-Up Notes

Submission of this inquiry form does not confirm a booking. A member of the Hidden Gem team will review your request and follow up to discuss availability, event details, pricing, and next steps.

Client Signature

Name

Date

Ameena White

Guest Experience Curator

☎ +1 (246) 833-4446

✉ hiddengembarbados@gmail.com

🌐 www.hiddengembnb.com

Hidden Gem Barbados